Whether you’re running a small business or a large corporation, you’ll want to ensure that you work with employees with good communication skills. If you’re struggling with this, there are a few things you can do to help improve the way your workplace functions.
Get to know your employees outside of the workplace.
According to Unsiloed, getting to know your staff better personally is a necessary step toward a long-term, mutually beneficial partnership. It can be done through various approaches, from one-on-one conversations to small group meetings to large-scale activities such as departmental mixers.
The most effective methods of engagement are all about the human touch. Although employees may choose to keep their personal lives out of the mundane world, they will likely interact with others at work. It is an excellent time to pick up some slack and get to know your employees. There are many benefits to doing so. For example, it will make for a happier, healthier, less stressed workforce.
Many people born in the digital age favor messaging over face-to-face interaction. Even though email and Slack have numerous benefits, face-to-face communication is still the best method for expressing attitude and tone. (You may disagree, and that’s fine; be aware that individuals older than you at work will probably feel this way.)
Keep in mind what we discussed earlier about facial expressions and body language. GIFs and emojis can only convey so much emotion and tone. We understand that face-to-face communication isn’t always possible, particularly at this moment. But if it is, think about whether a face-to-face meeting might be more fruitful than an email.
Establish a project management tool for knowledge sharing
Using a project management tool for knowledge sharing can provide much better communication within your team. When information is shared, team members can learn, innovate, and create solutions.
Knowledge-sharing tools make it easy to manage and store information. These tools are also a convenient way for employees to share important information. You can also integrate knowledge sharing with collaboration and social tools.
In addition to knowledge sharing, project management tools can provide real-time project overviews, time estimates, and budget status. They can also help keep team members informed of their work status. They can also allow you to track the progress of a project and call out wins.
Write a recap of essential conversations.
Keeping a record of meaningful conversations in your workplace can help keep your team up-to-date on projects and other essential matters. It can also record the progress made at the meeting and help employees who couldn’t attend. In addition, a recap can be used to highlight any areas for improvement or improvement areas for a new employee.
If you need help writing a recap:
- Consider the tips below.
- Remember that the message’s quality will determine the communication’s effectiveness. The most effective communication will motivate people to take action.
- Be clear and concise, and proofread the document.
Listen to other people’s ideas.
Whether you’re a manager or a worker, listening to other people’s ideas can make your work much better. Learning “what makes them tick” can help you better motivate and reward your subordinates and improve your relationships with them. It also helps you improve communication, reducing interpersonal conflict.
The best way to listen to other people’s ideas is to listen. The heart of good listening is empathy, or the ability to put yourself in another person’s shoes and understand what they’re saying. If you don’t listen to what others say, you may miss the most crucial information or repeat other people’s words.